Sending a package internationally takes 7 steps: research destination regulations, select a carrier, package securely, address correctly, calculate postage, complete customs forms, and dispatch. Express courier rates (DHL, FedEx, UPS) range from $45–$150+ for a 5kg parcel. Compare live rates in seconds at ShippingToGo and save 18–25% on average.
Navigating the complexities of international shipping is pivotal for expanding your business globally. This guide aims to simplify your options, helping you choose the best international shipping services that align with your needs and budget.
International Shipping Methods Explained
Shipping packages internationally involves transporting goods from one country to another using various methods such as air freight, sea freight, or land transport. Each method offers unique benefits and suits different shipping requirements.
| Method | Delivery Time | Best For | Relative Cost |
|---|---|---|---|
| Express Courier (DHL/FedEx/UPS) | 1-7 business days | Small parcels, urgent shipments | High |
| Air Freight | 3-10 days | Medium-sized commercial goods | Medium-high |
| Sea Freight (LCL) | 20-45 days | Small-to-medium bulky goods | Low |
| Sea Freight (FCL) | 20-60 days | Large commercial shipments | Lowest per unit |
Choosing the Right International Shipping Company
It's crucial to ensure your international shipments are handled by professionals. Leading shipping companies like DHL, USPS, FedEx, and TNT offer reliable and efficient services, making them excellent choices for sending packages overseas. These companies provide competitive rates, extensive tracking systems, and a commitment to timely and safe delivery.
International Shipping Times
The delivery timeframe for international shipments varies based on the destination's distance and the chosen shipping method:
- Neighboring Countries: For nearby destinations, such as shipping from the USA to Canada, deliveries can be exceptionally swift, often as quick as the next day.
- Distant Locations: For longer distances, especially to remote areas, shipping can take significantly longer, and planning for extended transit times is advisable.
How to Ship Internationally: Step-by-Step Guide
Step 1: Research Shipping Regulations
Before sending your package, it's essential to familiarize yourself with the destination country's regulations. Check the International Mail Manual for specific prohibitions, restrictions, and packaging requirements.
Step 2: Select a Shipping Service
Choose a service based on the destination, package size, and required delivery speed. Services vary by country and may include limitations on the types of items you can send. Use ShippingToGo to compare DHL, FedEx, and UPS rates simultaneously for your specific shipment details.
Step 3: Package Your Items Properly
Use sturdy packaging and ensure items are well-cushioned to withstand the journey. If reusing a box, remove all previous labels and markings to avoid confusion.
Step 4: Address and Label Correctly
Ensure the address is written clearly and correctly. Follow international address formats, and include all necessary details to avoid delays.
Step 5: Calculate Postage
Determine the correct postage using an online calculator or by visiting a postal office. Consider using online services for printing labels and paying postage, especially for express services. Based on ShippingToGo's shipping data, comparing at least two carrier options saves 18–25% on average.
Step 6: Complete Customs Documentation
Fill out the necessary customs forms accurately to avoid delays at customs. Many shipping services provide ways to complete these forms online. Most international shipments require:
- A commercial invoice (describing goods and their value)
- A customs declaration form (CN22 for low-value, CN23 for higher-value)
- Any special permits or certificates required by the destination country
Step 7: Dispatch Your Shipment
Once your package is ready, you can drop it off at a shipping location or schedule a pickup. Make sure the package is properly sealed and labeled before handing it over.
Factors Affecting International Shipping Costs
Fuel Costs
Fluctuating fuel prices can significantly impact shipping costs, especially for air freight. According to IATA, fuel surcharges can represent 15–40% of total air freight costs depending on market conditions.
Tariffs and Customs Fees
Understand potential tariffs and customs duties imposed by the destination country, as these can affect the total cost of shipping. These are typically paid separately from the carrier rate.
Security Measures
Some countries have stringent security protocols that can delay shipments and increase costs.
Port Congestion
Delays at busy ports can increase transit times and costs, especially for sea freight.
Size and Weight
The dimensions and weight of your package can greatly influence which shipping method is most cost-effective. Most carriers apply dimensional (DIM) weight calculations — large but lightweight packages may be charged at the DIM weight rather than actual weight.
Shipping Method
Choosing between air and sea freight will depend on how quickly you need your package delivered and the size of the shipment.
Conclusion
Selecting the right international shipping method involves considering several factors including cost, speed, and the nature of the goods being shipped. By understanding the pros and cons of each option and using tools like ShippingToGo's rate calculator, you can make informed decisions that align with your budget and delivery requirements. Whether you're a seasoned business or new to international shipping, mastering these elements will ensure your shipping strategy is successful.
Compare international shipping rates from DHL, FedEx, and UPS at ShippingToGo. Also see our guides on international shipping rates and sea shipping worldwide.
Frequently Asked Questions About Sending a Package Internationally
How do I send a package internationally?
To send a package internationally: research destination regulations, choose a carrier and service level, package your items securely, address correctly using international format, calculate postage using ShippingToGo's free comparison tool, complete customs documentation, and drop off or schedule a pickup. The full process typically takes 30–60 minutes for preparation.
How much does it cost to send a package internationally?
International shipping costs depend on carrier, package weight, dimensions, destination, and delivery speed. Based on ShippingToGo's shipping data, comparing at least two carriers saves 18–25% on average. Express courier rates for a 5kg parcel range from $45 to $150+ depending on route and carrier. Use ShippingToGo's calculator for live rates.
What documents do I need for international shipping?
Most international shipments require a commercial invoice describing goods and their value, a customs declaration form, and a shipping label. High-value goods or regulated items may require export licenses, certificates of origin, or special permits. Your carrier or ShippingToGo can advise on documentation requirements for your specific destination country.
Which carrier is best for international packages?
DHL, FedEx, and UPS are the leading carriers for international packages, each serving 220+ countries. DHL is often most competitive for international express rates. FedEx excels for time-critical documents. UPS is strong for e-commerce B2C delivery. USPS and national postal services offer lower rates but with less tracking visibility and reliability for express needs.
How long does international package delivery take?
Delivery times depend on method: express courier (DHL, FedEx, UPS) takes 1–7 business days, air freight 3–10 days, and sea freight 20–60 days. Neighboring countries like USA to Canada can be as fast as next-day. Remote destinations take significantly longer. Always compare estimated delivery times alongside rates when choosing a service.
What items cannot be sent internationally?
Most carriers prohibit or restrict: dangerous goods (explosives, flammable liquids), perishable food without special packaging, live animals (on most routes), currency and negotiable instruments, and items prohibited by the destination country's import regulations. Always check both the carrier's prohibited items list and the destination country's import restrictions before shipping.
